How to Create a Burn Folder and a Cloud Account

Florida is known for hurricanes, tropical storms, and lightning. Lightning, along with brown-outs and power surges can shorten the life of a computer. Anyone who has suffered a melted motherboard or fused hard drive from lightning knows the possibility of retrieving files is either next to impossible or extremely expensive.

I will be the first to raise my hand and say that as good as my intentions are I am a slacker when it comes to backing up my files. It wasn’t until a drive on my computer started going bad that I decided to burn power point presentations, book trailers, and other important information to discs. However, after an hour or so of frustration because my computer wouldn’t let me burn more than one article to a disc, I turned to Google, and discovered simple directions for creating a ‘burn folder.’ (directions below)

Once you create your burn folder and fill the disc with your information, you are not finished. As you know, flash drives can become corrupted which leaves you unable to retrieve the saved data. With upgrades to computers, CD’s are now obsolete and replaced with DVD’s, and some computers come without disc drives. Now what? Simple. Create a cloud account. I’m not talking about one where you pay a fee. Sometimes, after you have paid your monthly/quarterly/yearly fees and paid to upgrade the size of your folders, your paid cloud account disappears along with all your documents. Sometimes patrons are notified, sometimes not.

So what is a writer to do? The solution is simple. Create a free Gmail address. If you already have a Gmail address, create a new one to use strictly for storing your information. Choose an appropriate eaddy e.g. Use this as your cloud account where you email pictures, manuscripts, book trailers, etc. to yourself. Periodically, clean out your cloud account for items you no longer need.

Now you have a double backup system in place. The data inside your burn folder and saved on a disc is at your fingertips and for long-term storage. If your computer dies, your files are also safe in your Gmail cloud account where you can access them from any computer, from any location, and at any time.

Note: These are the directions from OS X Mavericks: Create and use a burn folder.

You can create a burn folder to collect files you want to burn onto a CD or DVD. Burn folders are useful for burning several copies of a folder or for regularly backing up a set of files by burning them to discs.

Create a burn folder:

  • Click the desktop (the background area of your screen) if you want to keep the burn folder on the desktop; otherwise, open the window where you want to keep the burn folder e.g. documents, pictures, videos.
  • Choose File (e.g. documents, pictures, videos); create a new folder; type a name for the folder e.g. Burn Folder for (title of your book, etc)
  • Drag the items you want to burn to a disc to the burn folder; the originals are not moved.

Burn the contents of a burn folder to a disc:

  • Open the burn folder, then on the tool bar, click on ‘Burn.’ (or, if the burn folder is in the sidebar of a Finder window, click the burn icon next to it.)
  • Insert a blank disc into your computer’s optical drive, or into an optical drive connected to your computer, then follow the instructions. All of the files in the Burn folder are burned to the disc.

Okay, what are you waiting for? Get busy backing up your files. You’ll be glad you did.

Happy Writing!


Loretta C. Rogers
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Loretta C. Rogers

Founding President at SSRA
Loretta C. Rogers, is a national/international best-selling author of fifteen novels. She conducts writing workshops nationally, and is a co-founder and past president of Sunshine State Romance Authors, Inc. and a member of Romance Writers of America®. A fourth generation Floridian, Loretta resides in Citrus County. She enjoys hearing from readers and invites them to visit her at
Loretta C. Rogers
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